Rules & Byelaws

Canara Bank Employees’ Union (Regd.)

(Regd. No. 1281)

RULES & BYE-LAWS

Name

  1. The name shall be “Canara Bank Employees’ Union”. The Registered Office of the Union shall be at Chennai. In the following rules and bye-laws it shall be referred to as “Union”.

Objects

2. The objects of the Union shall be

(a) To foster a spirit of co-operation and comradeship amongst the members of the Union and ensure loyalty to the Bank.

(b) To secure to the members fair conditions of life and service.

(c) To redress their grievances

(d) To prevent any deduction of salaries, wages and allowances and if possible to obtain an advance whenever circumstances permit.

(e) To endeavour to secure compensation for members in case of accidents, injuries or death sustained while on duty, or acting in interest of employees.

(f) To endeavour to help the members during any strike brought about with the sanction of the Union or a lock-out.

(g) To endeavour to obtain information in reference to banking in India and outside.

(h) To arrange for lectures and debates on banking, mercantile law, economics and other kindred subjects and also on such other subjects which members are interested in.

(i) To edit and publish if possible, a periodical, voicing amongst other matters, the grievances of employees and containing matters of interest to them for circulation amongst share holders and employees of Canara Bank.

(j) To acquire, hire, purchase, sell, lease, whole or part of any buildings for the furtherance of the objects of the Union.

(k) To found, if possible for a benefit of the members, clubs and to organise various facilities for sports and recreation, entertainment etc.

(l) To encourage thrift and co-operation and to promote cooperative societies for the benefit of members.

(m) To raise and acquire such money or moneys by subscriptions, levies, donations or loans from members or other persons, as may be determined necessary for the furtherance of the objects of the Union.

(n) To acquire property or properties for the Union and for such purposes to raise loans, if necessary even through mortgage of the security of the properties so acquired or to be acquired or on the other immovable properties of the Union and in this connection to authorise the President and General Secretary to sign and register all documents for the said purposes.

(o) To invest moneys acquired in Bank or Banks as may from time to time be determined and to draw, accept, endorse and negotiate cheques and other negotiable instruments in pursuance of the objects of the Union.

(p) To co-operate, federate and merge with those organisations in India and outside having similar objects and particularly affiliate with the All India Bank Employees’Association through 5 affiliation with State Units and/or otherwise and to help the working class in accordance with the Indian Trade Unions’ Act.

(q) To organise and unite all employees of Canara Bank working at their Branches, Head Office and Other Offices / Units and to regulate their relationship with the employers.

(r) To accept any trust or settlement from members or any other person.

(s) To take such other steps as may be necessary to ameliorate the physical, social, economic, civic and political conditions of the members.

(t) And generally to do all such other acts, incidental or conducive to the attainment of the above objects or any of them.

Membership

3. (i) Any workman employee of Canara Bank employed in the Indian Union and who is not below the age of fifteen years shall be eligible to become member of the Union provided he agrees to satisfy the following conditions:

(a) He shall abide by the Rules and Bye-laws that are made by the Union from time to time.

(b) He shall submit an application form for membership duly signed as prescribed under the rules and bye-laws.

(c) He agrees to pay the subscriptions, levies, etc., as prescribed under the rules and bye-laws.

(d) He shall implement the directives of the Union. The term employee shall, however, include probationer and apprentice.

(ii) Honorary members may be admitted to serve on the Central Committee by a resolution of the General Body or the Central Committee. In any case their number shall not exceed four. (An honorary member is one who is not an employee of Canara Bank)

4. (a) Each member shall pay an admission fee and monthly subscription as follows:

Admission fee Monthly Subscription
Members of the staff belonging to other than subordinate staff and House Keeper cum Peons Rs.10/- Rs.100/-
Members belonging to subordinate staff and House Keeper cum Peons Rs.5/ Rs.50/

(b) The Central Committee of the Union shall be competent to accept presents, gifts and donations from any person interested in the Union.

Admission

5. (a) Any person who is employed as workman by Canara Bank and who desires to become a member shall present a written application in the prescribed form declaring that he will abide by the Rules and Bye-laws made by the Union from time to time. Such applications shall be forwarded to the General Secretary together with the admission fee and the subscription for the month. The application so received by the General Secretary shall be provisionally accepted for being placed before the Central Committee for its disposal.

(b) All applications shall be placed before the Central Committee who shall be competent to scrutinise the applications. If any application is rejected, the Central Committee shall place the reason before the General Body. If the application for membership is rejected, the fees shall be refunded.

Register of Members

6. (a) The Union shall keep a register of all its members containing their names and particulars of their places of work etc.

(b) The register shall be open for inspection by any member or office bearer of the Union during the working hours of the Union on any day excluding holidays.

Removal of Membership

7. Any member who fails to pay his subscription and/or levy shall automatically cease to be a member. However, a person who so ceases to be a member shall have the right to represent to the Central Committee for revival of his membership.

(a) The Central Committee of the Union shall be competent to remove from the register of members any member:

1. who has submitted his resignation in writing.

2. whose conduct in the opinion of the Central Committee is detrimental to the interest of the Union and who has or is likely to bring the Union into contempt or disrepute. (b) Any person who is removed from membership may be readmitted on such terms and conditions, as the Central Committee may think fit.

(c) No member shall be removed from membership for misconduct under this unless he has been given a fair opportunity to explain his conduct.

(d) A member so removed shall have the right to appeal within three weeks against the decision of the Central Committee to the General Body, which shall have the power to rescind the decision of the Central Committee removing the member.

Management of the Union

8. (a) The affairs of the Union shall be managed by a Central Committee consisting of

1. President

2. Not more than Five Vice-Presidents of which atleast one shall be a woman

3. General Secretary

4. Joint General Secretary

5. Not more than Five Deputy General Secretaries

6. Not more than Ten Secretaries

7. Not more than Eleven Assistant Secretaries

8. Treasurer

9. Assistant Treasurer and

10. (a) Fourty five other members of which atleast 5 shall be women, all elected by the General Body at the Conference or an Extraordinary meeting specially called for the purpose where a vote of no-confidence has been passed. The elected members shall have the power to add to the Committee not more than Three members by co-option. The Committee shall further have Three members nominated by “Canara Bank Officers’ Union”. No member of the Central Committee shall be below the age of eighteen years.

(b) The Central Committee shall be assisted by State Committees and Branch Secretaries elected by members in the respective branches/units from time to time.

(c) The Central Committee will keep the members of State Committees and the Branch Secretaries informed with the current affairs of the Union and communicate to them all the resolutions from time to time.

(d) The members of the Central Committee, members of the State Committees and the Branch Secretaries shall ordinarily hold office during the period between two conferences and or till they are replaced by those duly elected.

(e) Interim vacancies in the Central Committee shall be filled by co-option.

(f) All propositions moved at a meeting of the Central Committee shall be decided by a majority of the votes cast. The President or the Chairman of the meeting shall have the right to give a casting vote, in the event of an equality of votes, in addition to his vote as a member of the committee.

(g) Seven days notice shall be given for a meeting of the Central Committee and the Committee shall ordinarily meet once in six months. But urgent meetings of the Central Committee can be convened by the General Secretary by giving three days notice to all the members of the Committee. The quorum for the meetings of the Cental Committee shall be half of the total number of its members including the Office Bearers.

(h) Any member of the Central Committee who fails to attend three consecutive meetings without reasonable cause shall be deemed to have vacated his seat unless he is reinstated by the Central Committee at the next meeting.

(i) Any member of the Central Committee, may be suspended by the Central Committee for misconduct by a vote of 2/3 of the members present. He may be removed from the Committee for misconduct or for having acted contrary to the interest of the Union by three-fourths majority of the members present in the General Body meeting after giving him a fair chance to defend himself. The Branch Secretaries shall be removed from office if three-fourths of the members of the branch he represents vote for such removal.

President

9. (a) The President shall preside at all meetings and shall have a casting vote in case of equality of votes. He shall have the power to call for special meetings of the State Committee, Central Committee or the General Body. In case of emergency he may adopt such measures as may be necessary and report his action to the Central Committee. If necessary he shall visit various branches and centres and all expenses in this connection shall be borne by the Union.

Vice-Presidents

(b) The Vice-presidents shall assist the President and act for him in his absence.

Secretaries

(c) The General Secretary shall act, or perform all such duties as are necessary for achieving the objects of the Union. He shall conduct all correspondence, arrange for meetings record and maintain minutes of the proceedings of all meetings and generally exercise control and supervision over the affairs of 11 the Union. He shall in all matters pertaining to the administration of the Union take the advice of the President. He shall prepare a report of the working of the Union showing its financial condition, activities and progress which shall be subject to the approval of Central Committee before presentation to the Conference. The General Secretary may with the consent of the President visit branch/centres at the expense of the Union. The General Secretary shall be responsible for the statements and other documents required to be submitted by the Union under Indian Trade Unions’Act. The Joint General Secretary shall assist the General Secretary and act in his absence. The Deputy General Secretaries shall assist the General Secretary and perform such other functions as are specially entrusted to them by the Central Committee. The Secretaries shall assist the General Secretary and perform such other functions as are specially entrusted to them by the Central Committee. The Assistant Secretaries shall assist the General Secretary in respect of such tasks as are specifically entrusted to them by the Central Committee.

Treasurer

(d) The Treasurer shall receive all moneys payable to the Union by members and others, shall issue receipts for all moneys received, shall disburse all payments for and on account of the Union, keep accounts and shall have the custody and be responsible for all properties and valuables of the Union.

Assistant Treasurer

(e) The Assistant Treasurer shall assist the Treasurer and act for him in his absence.

State Committee

10 (a) In each of the State/Union Territory having Seven and more branches/offices of Canara Bank, there shall be a State Committee.

(b) The State Committee shall consist of:

(1) Chairman,

(2) Vice-Chairman; One Vice-Chairman where there are fifty or less number of branches/offices of Canara Bank, Two Vice Chairmen where there are more than fifty and upto one hundred branches/offices of Canara Bank, Four Vice Chairmen of which atleast one shall be a women where there are more than one hundred and upto two hundred branches/offices of Canara Bank, Five Vice Chairmen of which atleast one shall be a women where there are more than two hundred and upto three hundred branches/offices of Canara Bank, Six Vice Chairmen of which atleast one shall be a women where there are more than three hundred and upto four hundred branches/offices of Canara Bank and Seven Vice-Chairmen of which atleast one shall be a women where there are more than four hundred branches/ offices of Canara Bank.

(3) State Committee Secretary,

(4) State Committee Assistant Secretary, One Assistant Secretary where there are twenty five or less number of branches/offices of Canara Bank, Two Assistant Secretaries where there are more than twenty five and upto fifty branches/offices of Canara Bank, Three Assistant Secretaries where there are more than fifty and upto seventy five branches/offices of Canara Bank, Four Assistant Secretaries where there are more than seventy five and upto one hundred branches/offices of Canara Bank, Five Assistant Secretaries where there are more 13 than one hundred and upto one hundred and twenty five branches/offices of Canara Bank, Six Assistant Secretaries where there are more than one hundred and twenty five and upto two hundred branches/ offices of Canara Bank, Seven Assistant Secretaries where there are more than two hundred and upto four hundred branches/offices of Canara Bank, Eight Assistant Secretaries where there are more than four hundred branches / offices of Canara bank.

(5) State Committee Treasurer,

(6) State Committee Members with the minimum of two where the branches / offices of Canara Bank are less than ten and three for those having ten and more branches / offices of Canara Bank with a maximum of fifty seven at the rate of every ten delegates or major fraction thereof to the State Committee Conference of the Union elected from branch/ units of the State/Union Territory. The State Committee shall further have two women members where there are more than twenty five but upto seventy five branches/offices of Canara Bank / three women members where there are more than seventy five but upto one hundred and fifty branches/offices of Canara Bank / four women members where there are more than one hundred and fifty branches / offices but upto three hundred branches/offices and Five women members where there are more than three hundred branches / offices of Canara Bank

(c) The delegates elected at the branch/units in the State/Union Territory to the State Conferences along with the State Committee Members of the State / Union Territory and Central Committee Members from the State / Union Territory shall constitute the State Conference and they shall meet at the respective State Conferences and elect the State Committee Members from among them. The State Committee shall further 14 consist of the members of the Central Committee of the Union in the respective State/Union Territory. The State Committee shall have the power to add to the State Committee not more than three members by co-option.

(d) The State Committee shall assist the Central Committee and shall function under the guidance of the Central Committee.

(e) Interim vacancies in the State Committees shall be filled in by co-option.

(f) Five days notice shall be given for a meeting of the State Committee and shall meet once in six months. But urgent meetings of the State Committee can be convened by giving three days notice to all the members of the State Committee. Notice for all such meetings shall be issued by State Committee Secretary in consultation with the General Secretary.

State Committee Finance

11. (a) All money received from the Central Committee shall be deposited in a Bank or Banks approved by the State Committee in the name of the State Committee of the Union. All expenditure shall be met by withdrawing funds from Bank/ Banks. The accounts of such Bank/Banks shall be operated by the Treasurer of the State Committee jointly with the State Committee Secretary or any one of the State Committee Assistant Secretaries.

(b) The State Committee shall keep records of accounts of amounts received from the Central Committee and shall submit quarterly statement of accounts to the General Secretary along with bills/vouchers duly passed by the State Committee.

Duties and Functions of the Branch Secretaries at Branches

12. (a) The Branch Secretary shall look after the interest of the members of their branch and make representation to the 15 State Committee, Central Committee voicing the feeling of their members. They shall bring to the notice of the State Committee, Central Committee any event of importance, particularly those affecting any member of their branch for such action as the Central Committee may deem fit. They shall from time to time supply news or articles which will be of interest to the members for publication in the bulletin or journals of the Union.

Finance

13. (a) All money received shall be deposited in a Bank or Banks approved by the Central committee in the name of the Union. All expenditure shall be met by withdrawing funds from the Bank or Banks. The accounts with such Bank or Banks shall be operated by the Treasurer or Assistant Treasurer jointly with the General Secretary or any one of the Deputy General Secretaries or any one of the Secretaries.

(b) The Treasurer, Assistant Treasurer, the General Secretary, the Deputy General Secretaries and the Secretaries shall not at any-one time have more than Rs.100/- individually in cash with them for meeting current expenditure and if so required they can keep individually any amount exceeding Rs.100/- in cash with the prior approval of the Central Committee.

(c) Any single item of expenditure exceeding Rs.100/- shall require the previous sanction of the Central Committee and shall be supported by vouchers.

(d) The Treasurer shall submit a quarterly statement of receipts and disbursement to the Central Committee.

14. The General Funds of the Union shall not be spent on any other objects than the following:-

(a) The payments of salaries, allowances and expenses to the office-bearers and employees of the Union.

(b) The payment of expenses for the administration including Audit of Accounts of the Union.

(c) The compensation of members for loss arising out of trade disputes and to conduct trade disputes on behalf of the Union or any member thereof.

(d) The upkeep of a periodical published mainly for discussing questions affecting the employees and employers as such voicing the grievances of employees and containing matters of interest to them.

(e) Allowances to the members or their dependents on account of death, old age, sickness, accidents or unemployment of such members.

(f) The provision of educational, social and other similar benefits for members.

(g) The payments in furtherance of any of the objects, of contribution to any cause intended to benefit employees in general, provided that the expenditure in any financial year shall not at any time exceed one-fourth of the gross income during that year.

(h) Subject to any conditions contained in notification any other object notified by the appropriate Government in the Official Gazette.

Audit

15. The accounts of the Union shall be audited by a competent Auditor appointed by the Central Committee whose remuneration shall be fixed by the Central Committee and paid out of the funds of the Union.

Accounting Year

16. The Union’s accounting year shall be the year ending 31st December.

Inspection

17. The books of Accounts, Membership Register and other books of the Union shall be open for inspection by any member of the Union during the hours when the office of the Union is open.

Meetings

18. (A) (i) State Committee Conference: State Committee Conference shall consist of the members of State Committee, members of the Central Committee of that State / Union Territory and delegates elected at the respective branch / units at the rate of one for every fifteen members or major fraction thereof in the unit. The State Committee Conference shall ordinarily be held prior to the GENERAL BODY meeting of the Union as directed by the Central Committee to transact the following business.

(a) To adopt the report of the State Committee Secretary.

(b) To elect office-bearers and members of the State Committee.

(c) To elect delegates to the General Body Meeting of the Union.

(d) To consider any other specific agenda as directed by the Central Committee.

(ii) The State Committee Secretary shall give 21 days notice to the members for the State Committee Conference.

(B) (i) The General Body: The General Body of the Union shall consist of the members of the Central Committee, delegates elected at the respective State Committee Conferences preceding the General Body Meeting of the Union at the rate of one for every 30 members or major fraction thereof with a minimum of Five in the State /Union Territory from among the delegates and delegates elected in the branch units in the State / Union Territory not entitled for State Committees under Rule 10(a) of this Bye-laws at the rate of one for every 30 members or major fraction thereof in the unit. The General Body of the Union shall ordinarily meet in the Conference atleast once in two years to transact the following business.

(a) To adopt the report of the General Secretary and Statement of Accounts of the Union.

(b) To elect office-bearers and members of the Central Committee.

(c) To consider amendments to Rules and Bye-laws and other propositions given notice of by the members of the Central Committee.

(d) To transact such other business as may be approved by the Central Committee of which notice has been given.

(ii) Such meeting shall ordinarily be held at Chennai or at such other centres as the Central Committee may decide.

(iii) The General Secretary shall give 21 days notice to the members for the General Body to meet in its Conference. A copy of the report of the General Secretary and statement of accounts of the Union shall be circulated among delegates and presented in the meeting.

(iv) If a member wants to move any resolution or amendments to the Rules and Bye-laws, he shall give ten days clear notice to the General Secretary. Copies of such amendments and resolutions shall be sent to all members atleast three days before the meeting.

(v) On a requisition made in writing by not less than 3,000 members of the Union or one-third of the total number of members on rolls whichever is less, for transacting the specific business mentioned in the requisition, an ExtraOrdinary meeting of the General Body as defined in Rule 18(i) herein of the Union, shall have to be convened by the General Secretary by issuing necessary notice for such meeting within a period of 30 days from the date of receipt of such requisition at the Central Office. ExtraOrdinary meetings of the General Body may also be convened on the motion of the President under Rule 9(a) or on the motion of the Central Committee. Fifteen days notice shall be given for such meetings specifying the nature of business of such meetings.

(vi) The non-receipt by any member of the notice for Conference or Extra-Ordinary General Body Meetings or copies of resolutions and amendments to be moved in the meeting shall not invalidate the proceedings of the meeting.

(vii) The quorum for a Conference or for an Extra-Ordinary General Body Meeting shall be 50 or ¼ of total number of delegates whichever is more.

Amendment to Rules

19. The Rules and Bye-laws of the Union may be amended, altered, replaced, rescinded, or added to at any time by majority of delegates present at a duly convened Conference.

20. Decision for launching a strike action by the Union shall ordinarily be taken by the General Body in its Conference or at its ExtraOrdinary meeting. In case of emergency, the Central Committee is also empowered to take a decision by 2/3 majority of members present to launch a strike action by the Union.

21. The Central Committee may constitute a separate fund for the promotion of the civic and political interest of the members subject to the provisions of Section 16 of the Indian Trade Unions’Act.

22. With reference to the financial position of the Union, the Central Committee shall decide from time to time the benefits to be given to the members. A member shall be entitled to the benefits of the Union, if he has paid his membership dues upto date.

Dissolution

23. The Union shall not be dissolved except by a vote of majority of ¾ of the delegates present at an Extra-Ordinary meeting specially convened for this purpose. The funds and assets of the Union shall be disposed off in accordance with the decision of the dissolution meeting.